Board of Supervisors

We will post Board agendas and Minutes and also updates from the Superviors themselves

 

Board of Supervisors Agenda for Tuesday, September 18, 2012

BOARD OF SUPERVISORS

COUNTY OF ALPINE, STATE OF CALIFORNIA AGENDA

REGULAR MEETING

Tuesday, September 18, 2012 9:00 AM

CLOSED SESSION – 8:30 a.m. OPEN SESSION – 9:00 a.m.

Donald M. Jardine District 1

Henry “Skip” Veatch District 2– Chair

Phillip D. Bennett District 3

TerryWoodrow District 4 – Vice Chair

Tom Sweeney District 5

Board Chambers

Administrative Office Building

P.O. Box 158

99 Water Street

Markleeville, CA – 96120

Pamela Knorr

County Administrative Officer

530-694-2287

Martin Fine

County Counsel

530-694-2287

Barbara Howard

County Clerk and Ex officio Clerk to the Board

530-694-2281

The Board of Supervisors welcomes you to its meetings, which are regularly scheduled for the first and third Tuesday of

each month. Your participation and interest are encouraged and appreciated. All members of the public are encouraged

to participate in the discussion on any items on the agenda at the time the items come up for board consideration.

Speakers are requested to identify themselves before speaking.

Any person may also make comments during the scheduled Oral Communication – Public Comment period on items of

interest, within the subject matter jurisdiction of the board, that are not listed on the posted agenda. No action will be

taken on any oral communication item. All oral communications must be directed to the board as a whole, not to

individual board members and not to the audience.

Any written materials relating to an agenda item to be discussed in open session that are distributed within 72 hours prior

to the meeting will be made available for public inspection at the time the materials are distributed to members of the

Board of Supervisors.

All proceedings are conducted in English. The Board is committed to making its proceedings accessible to all citizens.

Individuals with special needs may call 530-694-2281. All inquiries must be made at least 48 hours prior to the meeting.

So far as is practical, unless otherwise altered by the Chair of the Board, the order of business for the Board meeting is as

follows. Please note that designated times are for that particular item only.

1. CALL TO ORDER REGULAR MEETING

2. CLOSED SESSION

2.1

Closed Session: Conference With Labor Negotiator – (GC§ § 54954.5 And 54957.6)

Agency Negotiator: William Wright and/or CAO, Pamela Knorr

Employee Organizations: Alpine County Deputy Sheriff’s Assn., Alpine County Law Enforcement Management

Assn. and Alpine County Miscellaneous Employees Assn.

2.2

Public Employee Discipline/Dismissal/Release (2) (GC §§54954.5 and 54957).

2.3

Conference with Legal Counsel – Anticipated Litigation 1 case (GC §54956.9(b).

Board of Supervisors

Agenda for Tuesday, September 18, 2012

3. ADJOURN TO ANY OF THE FOLLOWING AGENCIES FOR WHICH THE BOARD OF SUPERVISORS SITS AS

OFFICERS: BOARD OF EQUALIZATION, LOCAL TRANSPORTATION COMMISSION, WATER AGENCY

The Board will adjourn to the

Local Transportation Commission and then to the Board of Equalization at 1:30 pm,

after all matters have been heard, will reconvene as the Board of Supervisors

4. RECONVENE REGULAR MEETING-PLEDGE OF ALLEGIANCE

5. ORAL COMMUNICATION

This portion of the meeting is an opportunity for members of the public to address the Board of Supervisors on

subjects relating to county business. No action can be taken on matters not listed on the agenda. Each member of

the public who wishes to address the Board shall be allotted three minutes and no more then three individuals shall

address the same subject. Time permitting, at the discretion of the Chair, time allotted may be increased or

decreased depending on the number of speakers and available time.

6. DEPARTMENT ANNOUNCEMENTS

7. BOARD MEMBER’S ANNOUNCEMENTS OR REPORTS

8. CONSENT AGENDA

These matters are expected to be routine and non-controversial and are usually approved by a single majority vote

without discussion. Items can be removed from the consent agenda to be discussed and considered separately.

Prior to approval of the consent agenda the chair will announce that comments or questions will be taken from

members of the public, staff or the Board on consent agenda items when the comment does not necessitate the item

being removed for separate action.

8.1

Request approval of regular meeting minutes of 9/4/2012.

8.2

Request approval of County Claims.

8.3

Request approval to hire Renae Ferris, Office Assistant II; Range 38/Step 2 ($2751 per month) effective

September 19, 2012. Interim HHS Director

8.4

Request to increase the County Position Allocation list to add an additional Public Health Nurse in Social

Services and approval to begin recruitment. – Interim HHS Director

8.5

Approve renewal of employment contract for Terry Hughes as the Alpine County Fire/EMS Administrator for the

period of October 2012-October 2014. – CAO

8.6

Request renewal of Employee contract for Wanda Coyan as the Museum Curator for the period of July 1, 2012 –

June 30, 2013. – CAO

8.7

Request for approval and adoption of a Resolution setting the appropriation limit for Alpine County operating

funds for 2012/2013 at $5,231,501. – Auditor/Controller

8.8

Request for approval and adoption of Resolution setting appropriation limit for CSA #1 operating funds for

2012/2013 at $425,713. – Auditor/Controller

8.9

Approve professional service agreement between Alpine County and Lake Valley Fire District in the amount of

$70,000 for Alpine Fire Safe projects (Title III) and fire inspections. – CAO

8.10

Approve resolution titled, “Authorization For The Execution Of The Certifications and Assurances for the Public

Transportation Modernization, Improvement, And Service Enhancement Account Bond Program.” – Community

Development Director

8.11

Request to appoint Pamela Knorr, CAO as CSAC-EIA and Trindel Insurance Fund primary Board Member and

Carol McElroy, Treasurer/Tax Collector/Auditor/Controller as alternate Board Member.- CAO

Board of Supervisors

Agenda for Tuesday, September 18, 2012

9. PUBLIC HEARINGS

9.1

10:00 am Public Hearing for recommended fiscal year 2012-13 final budget. Receive FY 2012-2013 final

recommended budget and open public hearing for comment. – Auditor/Controller

10. REGULAR AGENDA-UNFINISHED BUSINESS

10.1

9:45 Status report and preliminary cost estimate for the Alpine County Government Center (AKA “County

Facilities”) project. – Community Development Director

10.2

Continued discussion of the status and progress of Leviathan Peak communications system construction update.

(Ref. 8-18-2009 and continuing each month.)

10.3

Continued update and possible action regarding Auditor staff report year to date budget update. (Ref. 1-6-2007

and continuing the 2nd meeting of every month.)

10.4

Continued discussion and possible direction to staff regarding CalFire Assessment Fee. (Ref. 8-21-2012 and

continuing the 2nd meeting of every month.)

11. REGULAR AGENDA-NEW BUSINESS

11.1

9:30 Board direction and possible authorization to work with the Bureau of Land Management on a cooperative

agreement for fuel wood collection and restoration of the Airport Fire area adjacent to and within the Alpine

County Airport. – Community Development Director

11.2

Discussion and possible direction to staff regarding a purchase option and contract between the Humboldt-

Toiyabe National Forest and the Wilderness Land Trust to purchase property located in Alpine County known as

the Dressler property. – Supervisor Jardine

11.3

Discussion regarding recruitment of a Chief Probation Officer- CAO

12. ADMINISTRATIVE ANNOUNCEMENTS

13. ADJOURNMENT

The Board will adjourn to the next regular meeting of Tuesday, October 2, 2012 at 9:00 a.m. at the County

Administrative Office Building, Markleeville, California.

Barbara Howard, County Clerk and ex officio

Clerk to the Board of Supervisors

Teola Tremayne, Assistant County Clerk

Unapproved Minutes September 4,2012

Page 1

BOARD OF SUPERVISORS

ALPINE COUNTY

County Administrative Office Building

Post Office Box 158

Markleeville, California 96120

Telephone (530) 694-2281

MINUTES

September 4, 2012

1

. CALL TO ORDER – REGULAR MEETING

Chair Henry C. Veatch called the regular meeting to order at 9:00 a.m. with Supervisors Donald M. Jardine, Supervisor Henry C. Veatch, Phillip D. Bennett, Terry Woodrow and Tom Sweeney present.

JUSTIFICATION FOR THE NECESSITY FOR THE BOARD OF SUPERVISORS TO TAKE ACTION ON MATTERS NOT ON THE POSTED AGENDA.

Chair Veatch reported that the County became aware of the information last Friday after the agenda was posted and action was needed before the next meeting.

MOTION Woodrow / SECOND Bennett approving consideration of urgency item: Discussion and direction to staff to send letter to support purchase of land near Lake Alpine by the United States Forest Service. – Supervisor Woodrow

ALL AYES; MOTION CARRIED.

See item 11.7

2. CLOSED SESSION

2.1 Public Employee Discipline/Dismissal/Release (2) (GC §54954.5 and 54957).

Information was provided to the Board.

2.2 Conference with Legal Counsel – Anticipated Litigation 1 case (GC §54956.9(b).

Information was exchanged, direction was given to staff.

 

3. ADJOURN TO ANY OF THE FOLLOWING AGENCIES FOR WHICH THE BOARD OF SUPERVISORS SITS AS OFFICERS: BOARD OF EQUALIZATION, LOCAL TRANSPORTATION COMMISSION, and WATER AGENCY.

The Board adjourned to the

Board of Equalization at 1:30 pm.

 

4. RECONVENE REGULAR MEETING-PLEDGE OF ALLEGIANCE

5. ORAL COMMUNICATION – GENERAL PUBLIC COMMENT

Diamond Valley School Parents Club representative Nani Ellis announced that everyone was welcome to Lunch at Diamond Valley School for Grandparent’s Day on 9/7; Back to School Night will be 9/20.

Hung A Lel Ti resident Katherine Rakow announced there was a new Alpine e-newspaper alpinechronicle@gmail.com or call 530-694-0045. alpinechronicle.wordpress.com; email articles to:

Alpine Watershed Group Program Assistant Andy Lovell announced the 13

^{th Annual Markleeville Creek Day will be 9/15; activities include: cleaning up rivers, restoring Coyan Park, removing invasive weeds at Grover Hot Springs, protecting riverside cottonwoods, planting willows in Hope Valley, kids storm drain stenciling and creek exploration and a free ice cream social in the Markleeville park.BOARD OF SUPERVISORS UNAPPROVED MINUTES 9/4/2012 Page 2}

Woodfords resident Irving Krauss announced the 50+ Club luncheon on 9/13.

Woodfords resident Shirley Taylor suggested that County Counsel provide guidelines and parameters for Board responsibility regarding Measure A – Consolidation of Fiscal Offices.

6. DEPARTMENT ANNOUNCEMENTS

Community Development Director Brian Peters reported that the Dial-A-Ride van was being serviced and would be available on 9/5.

Interim HHS Director Nichole Williamson announced the Drive Thru Flu Clinic would be 9/27 from 9:00 am to 2:00 pm.

County Librarian Rita Lovell reported that the final Music in the Park celebration will be on 9/9 featuring

Ciana; Library Volunteer Appreciation Day will be held on 9/22; the CalFire SRA fee protest packets were available in the Library.

Eastern Alpine Fire/EMS Administrator Terry Hughes reported that a mutual aid call was received from Lake Valley on 8/25 for the use of a water tender for a plane crash; Eastern Alpine Fire will remain on standby for OES for one water tender.

7. BOARD MEMBERS ANNOUNCEMENTS OR REPORTS

Supervisor District 1 Donald M. Jardine

attended the Historical Society quarterly meeting on 8/25 and Local Artist show and reception for Thea Shoettgen on 8/25; Music in the Park entertainment featuring Big Meadow Band on 8/26; District 1 meeting on 9/1; Shay Creek Homeowners Association on 9/1; and Volunteer Fire appreciation chili cook off in Kirkwood; will attend recognition event for retired USPS Postmaster Margaret Daniels; Markleeville Creek Day on 9/15; the biomass pile at Turtle Rock Park opens on 9/15 and continues every weekend to 10/21; thanked Markleeville resident Kris Hartnett for recognizing Caltrans for their fuels reduction efforts and mowing along the highway; Lahontan Regional Water Quality Control Board meeting in Barstow, CA on 9/12-13; congratulated Kayla Payne for receiving the Wilma Rule scholarship, she will attend college in Durango, Colorado.

Supervisor District 2 Henry C. Veatch

announced the passing of former Supervisor and former Deputy Sheriff John Bennett last week; attended Golden Sierra Job Training Agency teleconference on 8/22; Historical Society quarterly meeting and Local Artist show and reception for Thea Schoettgen on 8/25; Alpine Kids outing to Wild Island in Reno, NV on 9/1; will attend Board of Equalization meeting on 9/4; Great Basin Air Pollution Control District Board meeting on 9/5; Woodfords Mutual Water Company meeting on 9/12; Golden Sierra Job Training Agency Board meeting on 9/14.

Supervisor District 3 Phillip Bennett

will attend a Child Abuse Prevention Council meeting and Mental Health Board meeting on 9/5.

Supervisor District 4 Terry Woodrow

attended Local Artist show and reception for Thea Schoettgen on 8/25; Central Sierra Child Support Agency meeting and Ebbetts Pass Scenic Byway meeting on 8/27; Soap Box Derby on 9/1; will attend the Indian Valley restoration meeting on 9/5 along with Community Development Director Brian Peters; CSAC Board of Directors meeting on 9/6; Ebbetts Pass Scenic Byway Annual Celebration – Hermitfest on 9/8; RAC meeting on 9/10; Bear Valley Business Association Meeting on 9/12; Central Sierra Economic Development District committee meeting on 9/13; Mokelumne River Association meeting on 9/14.

Supervisor District 5 Tom Sweeney

attended Historical Society quarterly meeting on 8/25; Local Artist show and reception for Thea Schoettgan on 8/25; Music in the Park entertainment featuring Big Meadow Band on 8/26; Fire Safe Council meeting on 8/27; will hold District 5 meeting on 9/8; will attend Hermitfest on 9/8.

 

8. CONSENT AGENDA

Matters that are routine and non-controversial and are usually approved by a single majority vote without discussion. Items can be removed from the consent agenda to be discussed and considered separately.

BOARD OF SUPERVISORS UNAPPROVED MINUTES 9/4/2012 Page 3

Chair Veatch asked if there were any public comments on any consent agenda items.

There were none.

MOTION Woodrow / SECOND Bennett approving the consent agenda as follows:

8.1 Regular meeting minutes of 8/21/2012.

8.2 County Claims.

8.3 Annual step increase for Deputy Chris Harootunian to Range 43B/Step 5, ($4,974.00 per month) effective 9-1-12.

8.4 Resolution No. R2012-40 setting county tax rates for fiscal year 2012-2013.

8.5 Resolution No. R2012-41 setting assessment rates for Bear Valley transfer station, County Service Area #1 for fiscal year 2012-2013.

8.6 Resolution No. R2012-42 setting assessments rates for fire protection and emergency services for County Service Area #1, Zone #1 for fiscal year 2012-2013.

8.7 Contract No. CC2012-69 agreement between Mountain Valley EMS and Alpine County in the amount of $483.00.

9. PUBLIC HEARINGS

None

10. REGULAR AGENDA – UNFINISHED BUSINESS

10.1 9:15 am Alpine Watershed Group update on the Markleeville Creek Restoration Project at the former USFS Guard Station. (Ref. 6-5-2012 and continuing the first meeting of each month.)

Alpine Watershed Group Senior Coordinator Sarah Green reported that the project was moving forward; received confirmation from grantor, CalRiver Parkways that the notification period was still 9/30 for the acquisition of the prior guard station property; she was working with Community Development Director Brian Peters to make sure the appraisal was still current. Green gave a presentation to the Chamber of Commerce on the Markleeville Creek Restoration Project; they gave their support. Green reported that a tentative community meeting will be scheduled for 9/27 from 5:00 pm – 6:30 pm. Green reported that she was still working on an Memorandum of Understanding with the County, Markleeville Public Utility District and the Watershed Group.

10.2 9:30 am Continued update and presentation by U.S. Forest Service representatives regarding issues affecting Alpine County (Ref. 8-4-2009 and continuing quarterly the first meeting of the month in March, June, September and December.)

The US Forest Service was not present.

10.3 Continued discussion of status and progress of Leviathan Peak communications system construction update. (Ref. 8-18-2009 and continuing each meeting)

CAO Pamela Knorr reported that, in March, Community Development Director Brian Peters prepared a staff report that indicated there was a possible $2 million funding deficit; staff will meet with the California Highway Patrol and the Department of General Services on 9/6.

 

11 REGULAR AGENDA-NEW BUSINESS

 

11.1 Request adoption of resolution setting assessment rates for the right to dump solid waste from Bear Valley at the Calaveras Solid Waste Site for fiscal year 2012-13. – Treasurer-Tax Collector-Auditor-Controller

Treasurer-Tax Collector-Auditor-Controller Carol McElroy reported that the Joint Powers Agreement with

BOARD OF SUPERVISORS UNAPPROVED MINUTES 9/4/2012 Page 4

Calaveras County expired in June 2011; another contract will be submitted to the Board at a later meeting. McElroy reported that the assessment rates may increase when the JPA is approved.

MOTION Woodrow / Second Jardine adopting Resolution No. R2012-43 setting assessment rates for the right to dump solid waste from Bear Valley at the Calaveras Solid Waste Site for fiscal year 2012-2013.

ALL AYES; MOTION CARRIED.

11.2 Request approval of professional services agreement between the County of Alpine and Price, Paige & Company for the provision of audit services. – CAO

CAO Pamela Knorr reported that Galena has been the County’s Auditor since 1986 and the County has enjoyed the service they have provided. Knorr reported that Auditor/Controller Carol McElroy and Senior Financial Officer Janet Dutcher conducted a Request for Proposals and received four proposals.

Auditor McElroy reported that the proposal from Price, Paige & Company was highly recommended and ranked higher than the other proposals; the contract will be for five years ending January 31, 2017.

MOTION Jardine / SECOND Woodrow approving Contract No. CC2012-70 professional services agreement between the County of Alpine and Price, Paige & Company for the provision of audit services.

ALL AYES; MOTION CARRIED.

11.3 Discussion to select dates for holding the Board of Supervisors Informational Workshop to discuss the initiative for the Director of Finance with possible direction to staff. – CAO

After discussion the Board did not set a workshop and recommended an informational discussion take place in conjunction with Candidate’s Night on September 25, 2012 from 8:00pm – 9:00 pm at Turtle Rock Park; the candidates will speak from 6:30 pm – 8:00 pm.

 

11.4 Discussion and direction to staff regarding desired approach to designing Sheriff’s Office portion of the new facility. – CAO

CAO Pamela Knorr emphasized that she and Community Development Director Brian Peters were proceeding with the new facility as directed by the Board of Supervisors. Knorr reported that after discussion with Sheriff Crawford, Crawford was hesitant to participate in the facility discussions. Knorr stressed that the Sheriff’s participation in the project was vital to address the complexity and security needs of the Sheriff’s Office.

The Board reiterated that they would like participation from the Sheriff’s Office.

Sheriff John Crawford reported that planning a new facility has been ongoing for the past ten years; Crawford was hesitant to spend the tax payer’s money on architectural contactor drawings in the current economy; Crawford reported that the project was being rushed and that he, speaking for the Sheriff’s Department, would not participate in the new facility planning.

Chair Veatch reported that the Board had decided to proceed with the project at a prior meeting; the Board would like participation from the Sheriff’s Office.

Community Development Director Brian Peters reported that the schematic design would be completed by the end of the month; the architects would send the designs to the Sheriff to keep the communication open; the design development would start in October.

 

11.5 Discussion and possible approval of Memorandum of Agreement between the County of Alpine and the U.S. Forest Service and the Bureau of Land Management. – CAO

CAO Pamela Knorr reported that Alpine County has exceptional relationships with the US Forest Service and the Bureau of Land Management; they have identified liaisons to facilitate communication and Alpine County has the opportunity to participate in the MOA.

BOARD OF SUPERVISORS UNAPPROVED MINUTES 9/4/2012 Page 5

The Board agreed that more information was needed; CAO Pamela Knorr will get more information and bring it back to the Board at the November meeting.

 

11.6 Request to set a Board of Supervisors public workshop on October 16, 2012; 1:30 p.m. for the purpose of presentation and discussion of the pavement management evaluation and pavement maintenance needs for County roads and an update on the bridge replacement projects for the Wolf Creek bridge on Dixon Mine Road and the Markleeville Creek bridge on Hot Springs Road bridge west of Markleeville. – Community Development Director

Board gave direction to staff to set a Board of Supervisors public workshop on October 16, 2012 at 1:30 pm.

 

11.7 Urgency Item: Discussion and direction to staff to send letter to support purchase of land near Lake Alpine by the United States Forest Service. – Supervisor Woodrow

Supervisor Woodrow reported that she received a call late Friday afternoon from US Forest Service representative Patty Clarey. Supervisor Woodrow reported that she would like to know if Alpine County was willing to support the US Forest Service in submitting an application to purchase the private property at Lake Alpine between 32-34 acres; the application deadline was within the next two weeks.

The Board approved a conditional support letter. The Board will be requesting support for the US Forest Service acquisition of the prior guard station and tax neutrality. CAO Pamela Knorr will write the conditional support letter.

 

12. ADMINISTRATIVE ANNOUNCEMENTS

County Administrative Officer Pamela Knorr reported:

• RCRC representative Paul Smith would be in the area around noon and will meet with him.

• Final Budget Hearing will be on 9/18, presentations will be conducted at the 10/2 meeting.

County Counsel Martin Fine was not present to give a report.

 

13. ADJOURNMENT

The Board will adjourn to the next regular meeting of September 18, 2012 at 9:00 am at the County Administrative Office Building, Markleeville, California.

____________________________________

Henry C. Veatch, Chair, Board of Supervisors

County of Alpine, State of California

ATTEST:

_______________________________________

Barbara Howard, County Clerk & ex officio

Clerk of the Board of Supervisors

By: Teola Tremayne, Assistant County Clerk

 

*A complete audio recording of this meeting is available on the County website* http://www.alpinecountyca.gov